What is P-SAS?

PAPEX Shared Application Services (P-SAS) provides corporate procurement groups with a powerful tool to manage the newsprint purchases for one or many printing facilities against multiple supplier contracts. P-SAS provides consolidated analysis and reporting for a top-down view of printing operations. Orders are immediately available to suppliers for confirmation and delivery information is shared so both buyer and supplier can view the exact same information together. Sales and paper performance data is accessible by multiple mills or sales representatives in any location.

What are the benefits of using P-SAS over a custom system?

P-SAS was designed for users in a very specific industry and the functions were created following in-depth consultation with our clients. In that respect, P-SAS is very much a "custom" system and targets the most common processes and procedures between buyers and sellers in this industry.
The immediate advantage of getting started with P-SAS is the low-cost of deployment. There is no hardware or software to purchase and no time or cost investment in the development of a customized system.

How does (P-SAS) complement conventional sales methods?

Buyers and suppliers use much of the same data for decision support and transactions. For example, both parties determine inventory, orders and payments using the same delivery notices. P-SAS does not replace conventional contract negotiations; instead, it facilitates transactions and improves efficiency by reducing duplicate processing.
Generally, there is conformance to a standard that is adopted by all vested parties using the applications. A centralized industry resource provides a means for consolidated reporting on trends and historical data.

What types of transactions does P-SAS support?

All transactions between trading partners are supported in P-SAS including purchase orders, order confirmations, delivery notices and billing and remittance functions.

Can P-SAS receive electronic data from different suppliers and warehouses?

When partners agree on a standard way of exchanging business data, errors are reduced and new opportunities for more efficient integration become available. PAPEX has adopted the papiNet electronic document standard based on Extensible Markup Language (XML) as our core format; however we understand that the standard is not yet widely implemented and P-SAS also supports the commonly used ANSI X12 EDI.

We have users from all areas of our company who need to view, update and maintain our data – can P-SAS accommodate that?

P-SAS is an internet-based application so it can be accessed from any computer using a browser. Within P-SAS, each user may be assigned a tailored set of functions. For example, a print facility user may be responsible for updating and tracking inventory while a corporate buyer may have authority to set and revise budgets and allocations and run management reports. Supplier sales teams may need to see orders and deliveries while mills would be interested in paper performance data. A designated administrator within each company determines the security level for each of their own members based on functional roles and requirements.

Who owns the paper?

PAPEX does not take possession of the paper nor do we participate in the pricing or negotiation of transactions. The buyer and supplier determine ownership by payment terms.

Who owns the data in P-SAS?

The business data in P-SAS belongs to our clients and each client chooses what information they wish to share with other members.

Can one P-SAS user see data for another user or company?

No. A profile is set up for each company and each user’s access is limited to data within their company’s profile.

Who manages the data in P-SAS?

PAPEX has developed a set of comprehensive tools for accessing, updating, reporting and exchanging data between trading partners in P-SAS; however, it is the responsibility of each company to monitor the integrity of their own data. This responsibility may be divided between the corporate users, the print facilities, the suppliers and warehouses.
As a standard practice, PAPEX is not involved with the interpretation or correction of data. We respect the privacy of our clients and therefore maintain a position of non-access unless specifically requested to do so.

How does PAPEX ensure that my company’s data is secure?

The security of data on any system must be administered through a combination of technology and process. P-SAS applications reside behind a firewall that is continually monitored. Once logged in, the user is working entirely with their company’s data according to security levels designated by their administrator. All information transferred between the user’s browser and P-SAS is encrypted using 128 bit cipher strength. PAPEX encourages our customers to formulate and implement security policies to ensure that the confidentiality of their company’s data is maintained at all times.

How will P-SAS benefit me as a supplier?

P-SAS orders are immediately available to suppliers both on-line and via XML document for integration into your mill systems. Your order and delivery schedule confirmations can be entered directly or sent electronically so your customers know the status of their orders at all times. Delivery information is shared so both buyer and supplier can view the exact same information together and eliminate duplication. Sales and paper performance data is accessible by multiple mills or sales representatives in any location.

We operate a small print facility. Can we track our inventory using P-SAS?

Yes. Delivery receipts along with usage and adjustments (damage, transfers etc.) that you enter into P-SAS on a daily, weekly or monthly basis, offer a summary level view (number of rolls, total weight) of inventory at your site broken down by product type/size. Alternatively, our XTrack inventory management system fully integrates with P-SAS and features an export function so your roll-level data can be automatically summarized and sent to P-SAS.

How does my company get started with P-SAS?

P-SAS can be fully integrated with most inventory, procurement and order management systems. We provide the necessary application tools to help map fields from your system into P-SAS and our technical support staff is available to assist with this process. We also offer our services on a contract basis if you would prefer that we complete this initial setup for you.

What kind of support is available for P-SAS?

Our team has extensive experience with purchasing and inventory applications used by buyers and suppliers. We provide personalized training and are available to assist your company with the transition to P-SAS, implementing new processes and offering solutions to help you meet your goals.